Agenda

This meeting is to be webcast and the Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or other such use by third parties).

Therefore, by participating in this meeting, you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes.

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.

Members are reminded to activate their microphones before speaking”.

To be announced at the meeting.

To report non-attendance before the meeting, please contact the EFDC Democratic Services to ensure your absence is properly logged.

To report on the appointment of any substitute members for the meeting.

Members of the Joint Committee to declare any Disclosable Pecuniary Interests or Personal Interest in any item on this agenda.

To confirm the minutes of the last meeting of the HGGT Joint Committee held on 10 February 2025.

Matters arising and outstanding actions from previous meetings.

1.                     Any member of the public or a representative of an outside organisation may address the Harlow & Gilston Garden Town (HGGT) Joint Committee on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at a meeting.

2.        The following rules shall apply to such requests:

(i)    requests must relate to any existing agenda item;

(ii)    requests must not raise new business for the meeting concerned;

(iii)   A question may only be asked if notice has been given by delivering it in writing or by electronic mail to the Democratic Services team at Epping Forest District Council on democraticservices@eppingforestdc.gov.ukat least 4 working days before the meeting. Each question must give the name and business address of the questioner.

The full provisions are contained within Parts 21 and 22 of the Inter-Authority Agreement.

To review and propose any recommendations to the Re-Imagining the Way We Travel Update paper.

To review and propose any recommendations to the HGGT Director Recruitment paper.

To note the progress updates of the HGGT 2024/25 Work Programme.

Section 100B(4)(b) of the Local Government Act 1972 requires that the permission of the Chairman be obtained, after prior notice to the Proper Officer, before urgent business not specified in the agenda may be transacted.

The next meeting of the Harlow and Gilston Garden Town Joint Committee will be held on 17^th July 2025.

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

Agenda Item No        Subject     Exempt         Information                                                  Paragraph    Number

14                                  Exempt                             3                                                    HGGT                                                                                     Programme                                                                           Management                                                                        Report

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

To review and propose any recommendations on the progress updates of the HGGT 2024/25 Work Programme.