Agenda and draft minutes

Councillor Glover-Ward proposed, and Councillor Rossati seconded, a motion that Councillor Dumont be elected chair of the Joint ICT Committee for the meeting.

After being put to the meeting and a vote taken, the motion was declared CARRIED.

RESOLVED – that Councillor Dumont be elected chair of the Joint ICT Committee for the meeting.

To receive apologies for absence.

There were no apologies for absence.

There were no chair’s announcements.

To receive any Members’ declarations of interest.

There were no declarations of interest.

To confirm the Minutes of the meeting of the Committee held on Tuesday 12 December 2023.

Councillor Thomas proposed, and Councillor Rossati seconded, a motion that the minutes of the meeting held on 12 December 2023 be approved as a correct record and signed by the chair.

After being put to the meeting and a vote taken, the motion was declared CARRIED.

RESOLVED – that the minutes of the meeting held on 12 December 2023 be approved as a correct record and signed by the chair.

The Assistant Director for Technology delivered an update presentation that covered the IT Partnership Dashboard. He presented information for the period April 2023 to October 2024.

The Chair thanked the Assistant Director for Technology for his presentation. Members questions were answered by the Assistant Director, and the Joint ICT Committee received and noted the update.

RESOLVED – that the IT Partnership Dashboard update for the period April 2023 to October 2023, be noted.

The Assistant Director for Technology delivered a presentation in respect of a SOCITM project update. Members were also updated in respect of progress and key dates regarding the IT foundation, server computer replacements, WiFi and network upgrades and an update in respect of telephony.

The Chair thanked the Assistant Director for Technology for his presentation. Members questions were answered by the Assistant Director, and the Joint ICT Committee received and noted the updates.

RESOLVED – that project updates in respect of the following are noted:

·               SOCITM project update

·               progress and key dates regarding the IT foundation

·               server computer replacements

·               WiFi and network upgrades

·               telephony.

The Assistant Director for Technology delivered a presentation in respect of the invest to save project. The Chair thanked the Assistant Director for Technology for his presentation. Members questions were answered by the Assistant Director, and the Joint ICT Committee received and noted the update.

RESOLVED – that updates in respect of the invest to save project be noted.

To move that under Section 100(A)(4) of the Local Government Act 1972 the press and public be excluded from the meeting during discussion of item 9 on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 7 of Part 1 of Schedule 12A of the said Act of the following description:

7.  “Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime”.

As this part of the presentation involved the likely disclosure of exempt information, it was moved by Councillor Dumont, and seconded by Councillor Glover-Ward that, under Section 100 (A) (4) of the Local Government Act 1972 (as amended), the public and press be excluded from the meeting for the following item of business because it involved the likely disclosure of exempt information as defined in paragraph 7 of Part 1 of Schedule 12A of the Local Government Act 1972.

9.      Cyber Security Update 

After being put to the meeting and a vote taken, the motion was declared CARRIED.

RESOLVED - that, under Section 100 (A) (4) of the Local Government Act 1972 (as amended), the public and press be excluded from the meeting for the following item of business because it involved the likely disclosure of exempt information as defined in paragraph 7 of Part 1 of Schedule 12A of the Local Government Act 1972. 

9.     Cyber Security Update

The Assistant Director for Technology delivered a Cyber Security update presentation to the Committee. The Chair thanked the Assistant Director for Technology for his presentation, and questions from Members were answered by the Assistant Director.

RESOLVED – that the Cyber Security update presentation be received.

To consider such other business as, in the opinion of the Chairman of the meeting, is of sufficient urgency to warrant consideration and is not likely to involve the disclosure of exempt information.

There was no urgent business.