Agenda and minutes

Nominations were requested for the appointment of the Chair of the Joint Revenues and Benefits Committee for the 2020/2021 Municipal Year.

It was duly proposed and seconded that Councillor G Williamson be appointed as Chair for the 2020/2021 Municipal Year. There being no other nominations it was RESOLVED that Councillor G Williamson be appointed as Chair of the Joint Revenues and Benefits Committee for the 2020/2021 Municipal Year.

There were no apologies for absence and no declarations of interest.

To approve as a correct record the Minutes of the meeting of the Joint Revs and Bens Executive Committee held on 24 June 2019.

Minutes attached.

It was RESOLVED that the Minutes of the meeting of the Joint Revenues and Benefits Committee held on 24 June 2019, be approved as a correct record and signed by the Chair.

To consider a report to updating the Committee on the position in the following areas:

·                        Performance reporting

·                        Other challenges

·                        Budget outturn

The Committee received a report detailing the current position in the following areas:

·                        Performance reporting

·                        Other Challenges

·                        Outturn Budget

In relation to Housing Benefit processing (N181), the Committee was advised that the indicator had shown a significant achievement for the shared service. The level of the workload had reduced mainly due to the transfer to Universal Credit although recent figures had seen an upturn due to the current situation with regard to lockdown and job losses etc. It was also noted that the benefit system was now more complex and that some claims could take up to a maximum of 30 days to be resolved.

The Committee was informed that in terms of Housing Benefit overpayments, a review of the overpayment collection processes had been carried out that had improved working procedures. Members were also pleased to note that for the first time, both Councils were recovering more than was being raised, and accordingly the debt outstanding was reducing.

The Committee was informed of the changes in levels of Discretionary Housing Payments (DHP) and the increasing pressure on the funds from customers on Universal Credit (UC) which put additional administrative pressure on those officers processing the awards of DHP. It was also expected that there would be a jump in the DHP caseload due to the current situation with Covid-19.

In response to a question, officers advised that the date for all customers to be on UC was still to be confirmed by the DWP although there was natural migration for some customers to the new system.

In relation to Council Tax Support, there had been a gradual reduction in caseloads up until the impact of Covid-19. Officers advised that the situation was being kept under review by the Herts Chief Financial Officer Group.

Members were advised that in terms of Council Tax, the collection rate had been lower than in previous years due to a number of reasons including delays in property banding by the Valuation Office Agency. Work was ongoing with customers to ensure help was given where needed.

The collection of Business Rates had been successful and both Councils had achieved the highest collection rates for a number of years up to the point of Covid-19. Members expressed thanks on behalf of themselves and the business community to the officers for the help and advice given to them in the current climate.

Officers advise the Committee of a number of reliefs that had been announced in response to the Covid-19 pandemic including the small business grant scheme, the retail, hospitality and leisure grant scheme, the expanded retail relief scheme and a ‘discretionary’ grant scheme.

The Chair and all Members of the Committee expressed their thanks to the Officers for their work over the previous year and in particular the way they were dealing with the challenges of Covid-19 for both authorities.

It was RESOLVED that the report be noted.

To consider any Part 1 business accepted by the Chair as urgent.

None.

To consider the following motions –

1.                     That under Section 100(A) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as described in paragraphs1 – 7 of Part 1 of Schedule 12A of the Act as amended by Local Government (Access to Information) (Variation) Order 2006.

2.                     That Members consider the reasons for the following reports being in Part II and determine whether or not maintaining the exemption from disclosure of the information contained therein outweighs the public interest in disclosure.

Not required.

To consider any Part 2 business accepted by the Chair as urgent.

None.