Agenda and draft minutes

To appoint a Chairman for this meeting.

Councillor L Haysey moved, and Councillor G McAndrew seconded, a motion that Councillor J Kaye be appointed Chairman for the Joint meeting.  After being put to the meeting, and a vote taken, the motion was declared CARRIED. 

RESOLVED – that Councillor J Kaye be appointed Chairman for the Joint meeting.

To approve as a correct record the Minutes of the joint meeting held on 16 May 2018.

Councillor J Kaye moved, and Councillor E Buckmaster seconded, a motion that the Minutes of the joint meeting held on 16 May 2018 be approved as a correct record and signed by the Chairman.  After being put to the meeting, and a vote taken, the motion was declared CARRIED.

RESOLVED – that the Minutes of the joint meeting of the Executive, committees, sub-committees and panels held on 16 May 2018, be agreed and signed by the Chairman as a correct record.

The Democratic Services Manager submitted a report seeking approval for the establishment of sub-committees and panels, and the allocation of seats to such sub-committees and panels in accordance with the political balance of the Council, where relevant.  She said that Members of the Green and Labour political groups had signified their intention to form a single political group,(Green / Labour).

The Democratic Services Manager said the report also sought approval of the membership of sub-committees and panels, and the nomination of Chairman of Committees, as detailed in the report.  The report had not at the time of publication of the agenda papers, included the nomination to the role of Chairman of the Overview and Scrutiny Committee, therefore an additional recommendation was sought to seek nominations to that role.

Councillor J Kaye moved, and Councillor M Goldspink seconded, a motion that Councillor J Wyllie be appointed Chairman of the Overview and Scrutiny Committee.  After being put to the meeting, and a vote taken, the motion was declared CARRIED.

RESOLVED – that Councillor J Wyllie be appointed Chairman of the Overview and Scrutiny Committee for the civic year 2019/20. 

Councillor T Beckett proposed, and Councillor J Wyllie seconded, a motion that Councillor M Goldspink be appointed Vice Chairman of the Overview and Scrutiny Committee for the civic year 2019/20.  After being put to the meeting, and a vote taken, the motion was declared CARRIED.

RESOLVED – that Councillor M Goldspink be appointed Vice Chairman of the Overview and Scrutiny Committee for the civic year 2019/20. 

Councillor L Haysey moved, and Councillor D Hollebon seconded, a motion that the recommendations as detailed in the report submitted be approved.  After being put to the meeting, and a vote taken, the motion was declared CARRIED.

The joint meeting approved the recommendations as now detailed.

RESOLVED – that (A) the following sub-committees and panels be appointed, with the number of voting Members stated: 

Sub-committee/Panel                   No. of Members

Licensing Sub-Committee                     3

Standards Sub-Committee                   3

Local Joint Panel (4 Members

of the Council and 4 representatives

of employees drawn from

UNISON with substitutes)                      8

District Planning Executive

Panel                                                         3

(B)   seats on sub-committees and panels, where relevant, be allocated to the political groups in accordance with the political balance of the Council, as set out in Essential Reference Paper 'B', other than where agreed between the political groups;

(C)   as a consequence of the decisions at (A) and (B) above, the membership of the Sub-Committees and Panels be as set out in Essential Reference Paper ‘D’;

(D)   the Members detailed at Essential Reference Paper ‘C’ be appointed as Chairmen of the bodies detailed (see also resolution above);

(E)   the Head of Legal and Democratic Services be authorised to make changes in the standing membership of committees and joint committees in (A) above, in accordance with the wishes of the political group to which seats on these bodies have been allocated;

(F)   the Executive be requested to approve the changes to the Constitution agreed by Annual Council which relate  ...  view the full minutes text for item 22.