Agenda and draft minutes

It was proposed by Councillor Goldspink and seconded by Councillor Wilson, that Councillor Daar chair the 4 June 2026 meeting of the Joint CCTV Executive.

After being put to the meeting and a vote taken, the motion was declared CARRIED.

RESOLVED – that Councillor Daar chair the 4 June 2026 meeting of the Joint CCTV Committee.

Apologies for absence were submitted from Councillors V Bryant, C Gray and P Hodgson-Jones.

There were no declarations of interest.

To approve as a correct record the Minutes of the Joint CCTV Executive meeting held on 20 October 2025.

Councillor Albert proposed and Councillor Broom seconded, a motion that the minutes of the meeting held on 20 October 2025 be confirmed as a correct record and signed by the Chair.

After being put to the meeting and a vote taken, the motion was declared CARRIED.

RESOLVED – that the minutes of the meeting held on 20 October 2025 be confirmed as a correct record and signed by the Chair.

The joint CCTV Executive were invited to consider and note the terms of reference of the Officer CCTV Management Board. Members noted the terms of reference.

RESOLVED – that the terms of reference of the officer CCTV Management Board be noted.

The joint CCTV Executive received a report that set out the composition and purpose of the Hertfordshire CCTV Partnership. Members received the report.

RESOLVED – that the report be received.

The Procurement, Compliance and CCTV Manager presented a report that gave an overview of the Hertfordshire CCTV Partnership, to inform Members of the 2025/26 quarter four budget position.

The Joint CCTV Executive was advised of a £32,766 variance in the budget for 2025/26 and the reasons for this were set out by the Procurement, Compliance and CCTV Manager. He referred to the actual budget figure for 2025/26 and set out the predicted final variance figure.

Following a comment from Councillor Albert, the Procurement, Compliance and CCTV Manager undertook to circulate the budgetary figures for 2026/27.

Councillor Albert asked about the local risk register. The Procurement, Compliance and CCTV Manager said that this could also be circulated. The joint CCTV Executive received the report.

RESOLVED – that the report be received.

The CCTV Manager presented a report that covered the performance of the CCTV operations. He said that there had been no RIPA applications or data protection act/GDPR breaches since the last meeting of the officer board meeting.

The CCTV Manager summarised a number of key updates in the report and responded to questions from the Joint CCTV Executive. The joint CCTV Executive received the report.

RESOLVED – that the report be received.

The Procurement, Compliance and CCTV Manager presented an overview report that covered the statistics for the operation of the Hertfordshire CCTV Partnership Control Room.

Councillor Amron asked if the police reported back where CCTV had been used in a police operation. The CCTV Manager advised that feedback was not usually forthcoming from the police.

Members were also advised that there were weekly and monthly reports on the categories of incidents covered by CCTV. Councillor Choudhury asked about the methodology that was followed when there were requests for the disclosure of CCTV.

The CCTV Manager said that requests were addressed on a case-by-case basis. Members were advised that a tour of the CCTV control room could be arranged if Members were interested in visiting the facility.

The joint CCTV Executive received the report.

RESOLVED – that the report be received.

The Procurement, Compliance and CCTV Manager introduced a report that presented the Hertfordshire CCTV Partnership Operational Code of Practice.

Members asked a number of questions and Officers responded to the questions asked. The joint CCTV Executive received the report.

RESOLVED – that the report be received.

The Procurement, Compliance and CCTV Manager presented the business case report for the expansion of the CCTV Services.

Members were presented with the costings for expanding the services. Councillor Goldspink asked a question about the demand for expanding the CCTV partnership. The CCTV Manager said that there could be an appetite for expanding the partnership.

Councillor Choudhury asked about the length of time footage was retained. Members were advised that footage was retained for 5 years if requested and for 28-31 days if not. The joint CCTV Executive received the report.

RESOLVED – that the report be received.

The Procurement, Compliance and CCTV Manager updated the Joint CCTV Executive in respect of the operating system upgrade to the operating system for the CCTV control room.

Members were advised that network issues were being resolved, and the list of known faults was reducing. Members were updated in respect of network speeds and hardware updates. The joint CCTV Executive received the report.

RESOLVED – that the report be received.

The Procurement, Compliance and CCTV Manager said that the existing contract was due to expire in March 2027 and there had been premarket engagement in respect of the new contract.

The Procurement, Compliance and CCTV Manager said that TUPE rules would apply to terms and conditions and more details, and the specifications of the contract would be coming out from August onwards.

The joint CCTV Executive received the report.

RESOLVED – that the report be received.

There was no urgent business.

If Part II business is notified and the procedures set out in the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 have been complied with, the Chairman will move: - That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the discussion of item XX on the grounds that it involves the likely disclosure of exempt information as defined in paragraph XX of Part 1 of Schedule 12A of the said Act and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

There was no urgent part two business.