Agenda and draft minutes

It was proposed by Councillor Connolly and seconded by Councillor Deffley that Councillor Marlow be appointed Chairman for the meeting. After being put to the meeting, and a vote taken, the motion was declared CARRIED.

RESOLVED – that Councillor Marlow be appointed Chairman for the meeting.

To receive apologies for absence.

There were no apologies for absence.

The Chairman welcomed all to the meeting and reminded those present to use the microphones when speaking.

To receive any Members’ Declarations of Interest.

There were no declarations of interest.

To approve the Minutes of Previous Sub-Committee meetings:

12 October 2023

It was moved by Councillor Connolly and seconded by Councillor Deffley that the Minutes of the Sub-Committee meeting held on 12 October 2023 be confirmed as a correct record and signed by the Chairman. After being put to the meeting, and a vote taken, the motion was declared CARRIED.

RESOLVED – that the Minutes of the Sub Committee meeting held on 12 October 2023 be confirmed as a correct record and signed by the Chairman.

A summary of the procedure to be followed during consideration of item 7 is attached.

The Chairman drew the hearing’s attention to the Summary of Procedure which was included in the main agenda pack at pages 14 – 20.

An application for a new premises licence has been received from Ermines Café and Stores Ltd. Representations against the application have been made by interested parties. Where representations are received against an application, and not withdrawn, there must be a Licensing Sub-Committee meeting to decide that application. This report is to inform that decision.

The Senior Licensing and Enforcement Officer presented his report and summarised the application which could be found at pages 40 – 60 of the agenda pack.

The Senior Licensing and Enforcement Officer answered questions from the Interested Parties. There were no questions from the Sub-Committee or the Applicant.

The Applicant gave their submission and answered questions from the Sub-Committee and Officers. There were no questions from the Interested Parties.

The Interested Parties gave their submissions. They answered questions from the Sub-Committee, there were no questions from the Applicant.

Both the Interested Parties and the Applicant gave their closing statements.

Councillor Marlow proposed and Councillor Deffley seconded a motion to adjourn the meeting for ten minutes to allow the Applicant and the Interested Parties to discuss any mutually agreeable variations to the application. After being put to the to the meeting and a vote take, the motion was declared CARRIED.

RESOLVED – that the meeting be adjourned for approximately ten minutes. 

The meeting reconvened at 11:40, with all participants in agreement that they were happy to proceed. 

The Applicant said that following discussion they were happy to remove the 12 events per year and the live and recorded music from the application. The Applicant said that they wished to proceed with the application to allow the supply of alcohol (for consumption On and OFF the premises) Monday -Sunday 09:00 – 22:00.

In line with procedure the Sub-Committee retired to consider the evidence presented to the hearing. They were accompanied by the Democratic Services Officer and the Litigation and Advisory Lawyer.

The Sub-Committee reconvened in public session to give its decision. The Chairman said that the Licensing Sub-Committee had noted the Applicant’s submissions during the meeting to remove the application for Live and Recorded Music (indoors only) and the application to licence 12 events per year.

The Chairman said that the Sub-Committee had noted the changes to the application and had decided to grant a premises licence for 09:00 – 17:00 Sunday to Thursday and 09:00 – 18:00 Friday and Saturday.

Members reviewed the conditions offered up by the Applicant within the Operating Schedule and imposed the following conditions be added to the licence:

1.           The premises shall install and maintain a CCTV system. All entry, exit and point of sale areas will be covered by the cameras, and the images shall enable frontal identification of every person entering in any light condition. The system shall continually record whilst the premises is open for licensable activities and during all times when staff and customers remain on the premises. All recordings shall be stored for a minimum period of 31 days with date and time stamping. Recordings shall be made available to a Police Officer or an authorised officer of the licensing authority upon request throughout the preceding 31-day period, providing that such requests are in connection with the prevention or detection of crime.

2.           A staff member from the premises who is conversant with the operation of the CCTV system shall be  ...  view the full minutes text for item 54.

To consider such other business as, in the opinion of the Chairman of the meeting, is of sufficient urgency to warrant consideration and is not likely to involve the disclosure of exempt information.

There were no urgent items.