Issue - meetings

A report was submitted on behalf of the Executive Member for Corporate Services which provided an update on the Access to Information, Data Breach and Data Retention Policies as part of the annual policy review.

In summary, the Access to Information Policy had had minor amendments made to reflect new council policies and to clarify that exemptions would be considered rather than directly applied.

The Data Breach Policy had had minor amendments made to reflect new council policies and learning from data breaches.

The Data Retention Policy had had some minor amendments made to reflect new council policies and had been updated to reflect storage locations of data, particularly in backup, following the council’s migration to Microsoft 365. The changes to the reports were set out in the Appendices to the report.

Councillor Rutland-Barsby explained that following the May 2023 elections, new Members should be provided with training as early as possible to protect both themselves and the council. Members supported this view.

Councillor Goldspink proposed and Councillor Rutland-Barsby seconded, a motion that the content of the report and amendments made to the policies be noted and the Information Governance and Data Protection Manager be advised that early training should be provided to new Members following the May 2023 elections.

After being put to the meeting and a vote taken, the motion was declared CARRIED.

RESOLVED – that (A) the content of the report and amendments made to the policies be noted and

(B)   the Information Governance and Data Protection Manager be advised that early training be provided to new Members following the May 2023 elections.