Agenda item

Application for a new premises licence by Wanasee Ltd (Stone Valley South) for events at Hillside Farm, Hillside Lane, Great Amwell, Ware, Hertfordshire, SG12 9SH

Minutes:

The Chairman outlined the procedure to be followed.  All those present were introduced.  The Senior Licensing and Enforcement Officer summarised the application submitted on 30 December 2019 for a new premises licence by Wanasee Ltd (Stone Valley South) for events in a field adjacent to Hillside Farm, Hillside Lane, Great Amwell, Ware.

 

The Senior Licensing and Enforcement Officer said that the applicant intended to have 2 events each year on separate weekends in May and August.  The application was for the following licensable activities:

 

Day

Licensable Activity

Hours applied for

Fri - Sun

Supply of alcohol for consumption on and off the premises

11:00 – 23:00

Fri - Sun

Late Night Refreshment

23:00 – 00:00

Fri - Sun

Recorded Music

11:00 – 23:00

Fri - Sun

Live Music

11:00 – 23:00

Fri - Sun

Performance of Dance

11:00 – 23:00

 

The Sub-Committee was advised that the conditions proposed by applicant included an Event Management Plan (EMP) to be submitted to the responsible authorities no later than 10 April each year and to the Safety Advisory Group/ This plan will seek to satisfy all requirements and concerns of each authority.

 

The Senior Licensing and Enforcement Officer referred to drugs being prohibited, a leave no trace policy and challenge 25 policy being in place.  A traffic management plan would also have to submitted by 10 April each year and the Security Industry Authority (SIA) security team would be expected to wear body worn cameras.  The Sub-Committee were advised that the event would have a capacity of 3000.

 

The Senior Licensing and Enforcement Officer said that 3 Environmental Health Conditions detailed in paragraph 3.10 of the report had been agreed as such Environmental Health had withdrawn their representation.

 

The police had also made a representation and requested 30 police conditions detailed on pages 85 to 94 to promote the licensing objectives.

 

Five representations had also been received from interested parties under public safety and to prevent public nuisance Licensing objective.  The Sub-Committee was advised that a particular concern was that there should be no public access from Hillside Lane.

 

The Senior Specialist and Licensing Officer said that Members must be satisfied that the application, if granted, would promote the licensing objections and would not undermine them.  The Sub-Committee was advised that Members should grant the licence as requested if the application did not undermine the licensing objectives.

 

The Senior Licensing and Enforcement Officer emphasised that any action taken by the Sub-Committee should be appropriate and proportionate in order to promote the licensing objectives.  The decision of the Sub-Committee must also be evidence based and justified.

 

Councillor Page questioned why the EMP and associated traffic management plan had not been submitted given that the application had been submitted on 30 December 2019.

 

The applicant said that Stone Valley South in 2020 would be an identical event to that which had been held in 2019.  He said that the same conditions and operating schedule could be applied.  He concluded that the EMP document to satisfy the requirements of the Police would be produced.

 

Councillor Goldspink asked why the EMP had not been produced this year as there had been plenty of time for this to be submitted.  The applicant said that he believed this had been down to a misunderstanding and it had not occurred to him that he needed to submit this document again for this year’s Stone Valley South events.  The applicant said that last year’s EMP was being re-written as a working draft for 2020.

 

Police Sergeant Fitzgerald said that the EMP for the event on 24 May should be submitted by 23 March 2020 and 3 months before any subsequent event.  He said the event was acceptable so long as all the other conditions were satisfied.  He further confirmed that in 2019, a model EMP had been submitted in advance of the event and this year nothing had been submitted.

 

Councillor Goldspink asked about the noise monitoring planned for this year’s events.  The applicant confirmed that the monitoring would replicate that which was in place in 2019.  Councillor Page said he would like to know if there had been any reported incidents reported at last year’s event.  Sergeant Fitzgerald confirmed that there had been no reported incidents.

 

The applicant explained the guidelines for background noise monitoring to a local resident who had written to the Senior Licensing and Enforcement Officer regarding this application.  The applicant summarised the outcome of his consultation with Environmental Health Officers.

 

The local resident explained that he had heard the 2019 Stone Valley South event inside above television noise.  He said that the wind direction carried sound from the open and high location used for Stone Valley South.  The applicant acknowledged that wind was an issue and pointed out that sound was subjective in that some people had different perceptions of noise.  The local resident summed up his position with reference to the suggested conditions and the submission of the EMP 3 months in advance of the event.

 

The applicant said that Hillside Lane, to the rear of the site, would not be used except in emergency situations.  He stated that there would be no access permitted from the site onto Hillside Lane, other than to emergency (blue light) services.

 

Sergeant Fitzgerald reiterated that the police would wish to see 100% polycarbonate vessels used on site.  The applicant summed up by stating that the Noise Council guidelines contained scope for manipulation.  He said that a professional hotline would be available for Stone Valley South.  He was not aware of any complaints in 2019.

 

Councillor Page asked the applicant about on and off-sales of alcohol at Stone Valley South.  The applicant said that the off-sales element was ancillary to the main event and was to allow alcohol to be taken to the campsite area.  He emphasised that no alcohol would be allowed to leave the site.

 

Councillor Page referred to the quantity of consumption in terms of units per person.  The applicant said that he could at any time restrict the sale of alcohol on site.  The applicant confirmed to Councillor Page that a traffic plan would be an appendix to the EMP.

 

At the conclusion of the closing submissions, the Sub-Committee, the Legal Services Manager and the Democratic Services Officer withdrew from the meeting to allow the Sub-Committee to consider the evidence.

 

Following these deliberations, the Sub-Committee, the Legal Services Manager and the Democratic Services Officer returned.  The Chairman announced that the Sub-Committee had listened to the comments of the Senior Licensing and Enforcement Officer, the applicant, the police and a local resident and read the representations made by the interested parties.  Having regard to the 4 licensing objectives, the Sub-Committee decided to grant the application, subject to the following:

 

a)           The Licence is time limited for 2020 only.

b)          The event management plan shall be submitted by 23 March 2020.

c)            Police conditions from Appendix C including the amendment to condition 25 to allow for a polycarbonate or non-glass recyclable.

d)          Environmental Health conditions in paragraph 3.10 of the report to become conditions.

e)           That alcohol is restricted from leaving the site.

f)             That no access to the site be allowed from Hillside Lane, Great Amwell, with the exception by the blue light services during an emergency.


The Sub-Committee noted that the applicant has previously provided a helpline and Members hoped that this would continue this year.

 

The Sub-Committee, after having listened to each party at the hearing and read all the interested parties’ representations, felt that with these conditions added, the application would promote the licensing objectives.

 

RESOLVED – that the application for a new premises licence by Wanasee Ltd (Stone Valley South) for events at Hillside Farm, Hillside Lane, Great Amwell, Ware, Hertfordshire, SG12 9SH, be granted, subject to the following:

 

a)           The Licence is time limited for 2020 only.

b)          The event management plan shall be submitted by 23 March 2020.

c)            Police conditions from Appendix C including the amendment to condition 25 to allow for a polycarbonate or non-glass recyclable

d)          Environmental Health conditions in paragraph 3.10 of the report to become conditions

e)           That alcohol is restricted from leaving the site.

f)             That no access to the site be allowed from Hillside Lane, Great Amwell, with the exception by the blue light services during an emergency.

 

All parties to a hearing have a right of appeal against this decision to the Magistrates Court within 21 days (beginning with the day on which the applicant was notified of the decision by the Licensing Authority).

Supporting documents: