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The Chairman outlined the procedure to be followed. All those present were introduced. The Chairman reminded those present that this was a reconvened hearing from the Sub-Committee that had been adjourned on 12 June 2017.
The Licensing Officer summarised the application for a premises licence for the ‘Campo Sancho’ festival to be held over 3 days from 28 to 30 July 2017 and for 3 days in July each year going forward. The application had been received on 6 April 2017 and the revised consultation process had concluded on 10 May 2017. There had been no agreement with the Responsible Authorities and the applicant regarding any conditions for the premises licence.
Members were advised that 4 representations had been received, 3 of which had been from Hertfordshire Fire and Rescue, Hertfordshire Constabulary and Environmental Health as Responsible Authorities. The Licensing Officer referred to the same event held in 2016 under a Temporary Event Notice (TEN). Members were advised that it was for the Sub-Committee to attach weight to concerns regarding the application and whether the grant of a premises licence would undermine the 4 licensing objectives.
The Council’s Legal Adviser referred to version 8 of the EMP as being the most recent Event Management Plan, to seek confirmation that all had received that version. All parties confirmed that they had. The Applicant referred to ‘Campo Sancho’ as a small event that had been run previously in 2016 under a Temporary Event Notice (TEN) for up to 499 people. The event was intended to be up to 1,500 people and would continue to be a small event when compared to Glastonbury.
Members were advised that 2017 ticket sales would be limited to 800 with the limit raised to 1,100 tickets in 2018 and 1,300 in 2019. The intention was that this would be a family orientated event and those attending ‘Campo Sancho’ would be friends of the applicant plus friends of the applicant’s friends and their friends. The applicant’s solicitor referred to the CVs and expertise of the specialists assisting with the event.
The Sub-Committee was advised that most attendees would arrive by car and there were car parking facilities for up to 300 cars. An online ticketing agent was being used and arrival at the festival between 11 pm and 6 am was being discouraged. An event management plan had been in place for the event covered by the TEN in 2016. Members were advised on the layout of the site, the location of the camping area as well as the areas within the site for regulated entertainment, a bar and a circus plus craft, music and nature workshops. The hours applied for were integral to the type and style of the event and were later than for a more permanent premises licence.
Members were advised of an operating schedule and a raft of conditions following the representations of Responsible Authorities. The challenge 25 policy would be used and any drinks would be in polycarbonate containers. The Sub-Committee was advised ... view the full minutes text for item 8.