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Appointment of Chairman
It was proposed by Councillor B Deering and seconded by Councillor T Page that Councillor R Brunton be appointed Chairman of the Licensing Sub-Committee for the meeting.
RESOLVED – that Councillor R Brunton be appointed Chairman of the Licensing Sub-Committee for the meeting.
To approve the Minutes of Previous Sub-Committee meetings:
10 June 2016.
RESOLVED – that the Minutes of the meeting held on 10 June 2016 be confirmed as a correct record and signed by the Chairman.
The Chairman outlined the procedure to be followed. All those present were introduced. The Senior Specialist Licensing Officer advised that the application was for a premises licence for the “Lounge on the Lake Festival” in Redricks Lakes, Redricks Lane, Sawbridgeworth. The Senior Specialist Licensing Officer referred to a number of additional papers which had been circulated separately at the meeting. The Applicant’s Agent gave consent to show video footage and images provided by the Police, Environmental Health and Fire and Rescue Service.
The Senior Specialist Licensing Officer reminded Members that it was for them to either grant the licence or to refuse the application if they felt that the licensing objectives would be undermined.
An Officer from the Fire and Rescue Service as a responsible Authority, provided a detailed account of nine specific concerns which related to public safety, nuisance and fire safety. Of general concern, was the absence of sufficiently detailed information in terms of event management and the absence of a detailed Event Management Plan. Fire Officers further explained that they were unable to undertake fire and risk assessments at this point in time. Images showing difficulties of access and egress for fire vehicles in the event of an on-site emergency and in relation to other areas of concern were shown.
Fire and Rescue Officers stated that information had been sought from the Applicant’s Agent, Mr Rose, since February 2016. Fire and Rescue Officers also referred to the existing marquee which has been served with a Prohibition Notice (in relation to means of escape).
The Barrister for the Police reminded the Sub-Committee of the need to take an evidence based approach to the application, adding that this was a large scale event and of the importance of identifying who and how the event would operate. She reminded Members of the four licensing objectives and commented that there were also other areas of particular concern, the detail of which was set out in the report. In summary, these were:
· errors and inconsistences within the Event Management Plan (EMP);
· information and policies omitted from the EMP;
· questionable decisions with regard to how the event was to be run; and
· other concerns.
The Barrister for the Police commented on significant inconsistencies and the absence of relevant detailed information in the EMP for an event of several thousand people and the danger to public health and safety. She summarised the other concerns the Police had in relation to the bar, camp site, water access, the absence of a risk assessment and evacuation strategy and the general lack of liaison between the Police and the applicant’s agent, Mr Rose. The Barrister referred to the concerns raised about a smaller event in 2015. She expressed concern at the music planned for the event, how this would be monitored, and managed, the absence of planning and how this would affect local residents. The Barrister stated that the concerns of the Fire Service, Police and Environmental Health were well founded.
In response to a query from ... view the full minutes text for item 12.