Agenda and decisions

To approve as a correct record the Minutes of the meeting held on 5 September 2017 (previously circulated in the Council Agenda of 18 October 2017)

Note – Please note that Essential Reference Papers B – E are enclosed for Members only as they contain exempt information as defined in paragraph 3 of Part I of Schedule 12A to the Local Government Act 1972.

That (A) approval be provided to award the Waste Collection and Street Cleansing (Lot 1) Contract based on the Most Economically Advantageous Tender;

(B)     subject to recommendation (A), it be agreed that North Herts District Council are authorised to issue notification of intention to award and subsequently award the Lot 1 contract to the bidder upon conclusion of the standstill period on behalf of East Herts Council;

(C)    options for the contract and recommendations as described in paragraphs 4.1 and 4.2 of the report submitted, be approved;

(D)    the Executive note that the request to fund vehicles previously agreed in principle by Council through capital funding is no longer required;

(E)     delegated authority be given to the Chief Executive in consultation with the Executive Member for Environment and Public Space to accept the MEAT for Lot 2;

(F)     subject to recommendation (F), it be agreed that North Herts District Council is authorised to issue notification of intention to award and subsequently award the Lot 2 contract to the bidder upon conclusion of the standstill period on behalf of East Herts Council; and

(G)    in principle, a change in the way that materials are collected, from separated paper to separated glass, be approved if this provides material financial savings.

That in respect of parking enforcement priorities when the new contract commences in January 2019, the key recommendations of the Overview and Scrutiny Committee, as detailed at paragraph 3.1 of the report submitted, be adopted.

That the Executive Member for Finance and Support Services be given delegated authority to decide whether East Herts Council should be part of the application for a Business Rates pilot.

That (A) the General Fund revenue outturn of £166k overspend  funded from the General Reserve, be agreed ;

(B)     the Capital budgets of £1,899k re-profiled from the 2016/17 capital programme to 2017/18 programme to fund ongoing capital schemes, be agreed;

(C)    the Capital Programme for 2017/18 to 2020/21 as set out in paragraph 4.5 be agreed; and

(D)    the Annual Performance results be noted.

That (A) the projected revenue budget forecast overspend of £90k in 2017/18 be noted;

(B)     a transfer of £500k from transformation reserve to set up a Housing Benefit Subsidy equalisation reserve, be agreed;

(C)    the capital budget forecast underspend of £318k be noted; and

(D)    the reported performance for the period April 2017 to June 2017 be noted.

That the risk management controls implemented be approved.

To consider recommendations on the following matters:

Minute 1 refers

Minute 2 refers

Minute 3 refers

Minute 4 refers

Minute 5 refers

Minute 6 refers

To move that under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the discussion of item 15 on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the said Act of the following description:

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

That (A) in principle, support is granted for the purchase of the property identified in the report submitted; and

(B)     authority is delegated to the Head of Finance and Property, acting in consultation with the Leader of the Council and the Executive Member for Finance and Support Services, to negotiate the terms of the purchase in line with an independent valuation, with approval of the final negotiated purchase price and terms, if forthcoming, to be sought from full Council in due course.